Let’s say that your client sent you a PDF document through email and wants you to sign it. You might be wondering how to sign a PDF document on your computer, and you might think that it’s impossible to sign documents electronically like you would on a sheet of paper. But there are several ways to add a signature to a PDF file without printing it on paper, and we’re here to show you how.
These days, almost everyone is becoming more environmentally conscious by trying to reduce paper waste. Most people are now creating documents on their computer and sending them through email, instead of printing them on paper. It’s even possible to sign documents electronically using a computer or mobile device like a smartphone.
With the right tools and a little bit of knowledge, you too can sign a PDF document electronically. We’ll teach you how to add a digital signature to a PDF file using software and online tools.
How to Sign a PDF Document Using Adobe Acrobat Reader
Adobe Acrobat Reader is a free software to view, comment on, print and sign PDF documents on your computer or laptop. If you don’t have Adobe Acrobat Reader, you can download it here for free.
To start, open the PDF file by clicking on it (Adobe Acrobat will automatically associate PDF files upon installation) or by selecting File and then Open in Acrobat Reader. You can also use the keyboard shortcut Ctrl + O.
Scroll down to where you want to add your digital signature to the PDF document. Click “Fill & Sign” on the right pane.
A window will pop up with two options: Fill and sign, and request signatures. Click “Fill and sign.”
Move your mouse cursor over the location where you will add your digital signature. It will appear as a blue rectangular box.
Click on it and it will show a box that says, “Type text here.”
At the top of the document there will be a set of options. Click “Sign” as shown by the screenshot below.
Choose “Add Signature.” A window will pop up where you can either type your electronic signature in handwriting font, draw it, or attach an image of your digital signature.
Let’s choose “Draw” since we want a signature that is a more accurate representation of our real signature. You can use your mouse to draw your signature. If you have a stylus, the better.
Take note that the signature in the screenshot below is purposely made up for privacy and security reasons.
It may take several attempts for you to get it right. Just click “Clear” to start over with a blank slate. Once you’re satisfied with your digital signature, click “Apply.”
That’s it. You have successfully signed the PDF document using Adobe Acrobat Reader. Click the “Close” button to see your signature in action. You may now save the document by clicking File and then Save on the main menu bar, or by using the keyboard shortcut Ctrl + S.
How to Sign a PDF Document Using PDFfiller
If you don’t want to install Adobe Acrobat Reader, you can use an online PDF editor like PDFfiller. PDFfiller allows you to edit, sign and share PDF files as well as Microsoft Word and PowerPoint documents. You don’t need to sign up for an account to use it.
Click the “Browse for a Document on Your Computer” and upload your PDF document. Alternatively, you can upload it from Dropbox, Google Drive, Box.com and Microsoft OneDrive.
Wait for a few seconds as PDFfiller scans and uploads the PDF document. Once the document is fully loaded in the screen, go to where you want to add the signature and then click “Sign” at the top menu.
The signature wizard will be shown. You can choose to type your signature in a handwritten font style, draw it, or upload an image. Choose “DRAW” to draw your digital signature using a mouse or trackpad.
Using your mouse, trackpad or stylus, draw your signature as perfectly as possible. You may click “Clean” to make changes.
When you’re satisfied with your drawing, click “Save and Use.”
Move your electronic signature to the desired area and click “DONE.”
PDFfiller will show you several options. You can print the document, save it to your computer, send it via email, and many more.
How to Sign a PDF Document Using Adobe Fill & Sign
If you’re using a smartphone or tablet, you can create a digital signature and sign PDF documents using Adobe Fill & Sign. It’s a mobile application for Android and iOS that allows you to sign a PDF document on your mobile device, among other things.
To add a signature to a PDF document using Adobe Fill & Sign, launch the app and tap “Select a form to fill out.” Choose “From PDF File.”
Next, tap the pen icon as shown in the screenshot below. Select “Create Signature.”
Draw your digital signature. You can press “Clear” to clear your drawing and start over again. When you’re satisfied with your signature, tap “Done.”
Tap the pen icon once again and choose your signature.
Position the signature to the desired location in the PDF document. You can resize it if you think it’s too small or too large.
After placing your signature, the app will automatically save the document. So keep this in mind before placing the signature, as the app will overwrite your document without warning.
Did This Help You?
As you can see, it’s extremely easy to sign PDF documents on your computer, laptop or smartphone. There might be other ways to create a digital signature and sign a PDF document, but we featured only the most popular ones. If you know of another easy method to add a signature to a PDF file, please let us know and we’ll consider it.